Managing WooCommerce orders can get tricky when you’re offering custom products, wholesale pricing, or bulk orders. Not every order should go through automatically — sometimes, a quick review can prevent costly mistakes or improve customer communication. The Order Approval for WooCommerce plugin is built exactly for this purpose: to give store owners full control over which orders are approved and processed before payment.
With this plugin, you can review, approve, or reject orders before the customer pays — making it an ideal solution for businesses that need an extra step of confirmation.
Why Add an Order Approval Step?
Not all online stores function the same. If your business model involves personalized services, complex shipping arrangements, or variable pricing, an order approval process can offer big advantages.
Benefits of Order Approval:
Prevent fulfillment errors from incorrect or incomplete orders
Check stock availability before accepting large or bulk orders
Offer custom quotes or adjust pricing before final approval
Verify customer credentials for B2B or wholesale transactions
Communicate special instructions or requests before processing
Adding an approval process can also help build trust with your customers, showing that you personally review and confirm every request.
Key Features of the Order Approval Plugin
1. Orders Go Into “Pending Approval” Status
Once a customer places an order, it doesn’t immediately proceed to checkout. Instead, the order is held for review until you decide whether to approve or reject it.
2. Approve or Reject with One Click
From your WooCommerce dashboard, you can easily review orders and make a decision. Approved orders move to the payment stage, while rejected ones can trigger a custom message to the customer.
3. Automatic Email Notifications
When an order is approved or declined, the customer receives an email update — saving time and maintaining transparency throughout the order process.
4. Customize Messaging
Create your own messaging for both approved and rejected orders. This is perfect for adding a professional, personal touch or explaining why an order was rejected.
5. Seamless WooCommerce Integration
The plugin integrates smoothly with your existing WooCommerce setup. No complicated setup or third-party systems required — just install, configure, and start managing approvals.
Who Should Use the Order Approval Plugin?
This plugin is ideal for:
B2B and Wholesale Stores that need to verify account types, discounts, or pricing
Made-to-Order and Custom Product Stores requiring manual checks
High-Ticket or Luxury Sellers where fraud prevention and approval is essential
Service-Based Businesses needing time to confirm availability or schedules
Businesses with Limited Inventory where order quantities must be approved first
Whether you’re a small business offering handmade items or a large retailer handling B2B orders, this plugin gives you the flexibility you need.
Real-World Use Cases
Example 1: A Furniture Store
Selling custom furniture? Orders go into review so you can check dimensions, colors, and materials before requesting payment.
Example 2: A B2B Supply Store
Let wholesale buyers submit their orders for review. You can verify their credentials, quantities, and pricing before moving forward.
Example 3: A Bakery with Limited Capacity
Too many orders for one day? Approve the ones you can handle and reject or reschedule the rest.
Final Thoughts
The Order Approval for WooCommerce plugin gives store owners complete control over order flow. It’s perfect for businesses where order verification is critical — whether it’s for custom goods, wholesale deals, or service coordination.
Adding this plugin to your store doesn’t just protect your business — it also builds stronger relationships with your customers through better communication and personalized service.
